Finance · Hotel Accounting Software
Folios, payments, payouts, refunds and tips, mapped to the right accounts and posted nightly. Your finance team starts the month already balanced.
Runs on
Casa Marina · Naxos
Nightly close · 28 Apr 2026
4100 · Room revenueSale
Folio #4821 · Paola Greco
€720.00
Posted
4200 · F&B revenueSale
Folio #4821 · Paola Greco
€244.00
Posted
4300 · Spa revenueSale
Folio #4821 · Paola Greco
€180.00
Posted
2310 · City tax payableTax
Folio #4821 · Paola Greco
€18.00
Posted
2330 · VAT (10%) payableTax
Folio #4821 · Paola Greco
€114.40
Posted
4200 · F&B revenueSale
POS · Restaurant · 47 covers
€1,240.00
Posting
Sales
€2,384.00
Expenses
€0.00
Tax collected
€132.40
Net
€2,384.00
Trial balance · debits = credits · variance €0.00
Auto-postedStop chasing receipts after the fact. Every operation that touches money creates the right journal entry the moment it happens.
01
Folios, POS revenue, refunds, payouts and tips post nightly to the right accounts and cost centres.
02
Per-property general ledgers with consolidated reporting. Inter-company transfers tracked end-to-end.
03
VAT, GST, city tax, occupancy tax, calculated, displayed and posted with full audit lineage.
04
Daily payouts matched to processor settlements automatically. Variances flagged for review, not buried.
05
A one-page DRR for every property, sent at dawn, with comparisons to forecast and last year.
06
Period-locked exports to Xero, QuickBooks and SAP, with full drill-back to the originating folio.
Auto-posting
Every operational event (folio close, POS service, supplier invoice) produces a balanced journal entry with the right account codes, tax treatment and cost centre. Posted nightly, ready for the controller in the morning.
Casa Marina · Naxos · 28 Apr 2026
All entries balanced| Account | Debit | Credit |
|---|---|---|
| 1100 · Cash & cards (Stripe) | €1,276.40 | |
| 4100 · Room revenue | €720.00 | |
| 4200 · F&B revenue | €244.00 | |
| 4300 · Spa revenue | €180.00 | |
| 2310 · City tax payable | €18.00 | |
| 2330 · VAT (10%) payable | €114.40 | |
| Totals | €1,276.40 | €1,276.40 |
| Account | Debit | Credit |
|---|---|---|
| 1100 · Cash & cards (settled) | €2,037.20 | |
| 4200 · F&B revenue | €1,240.00 | |
| 4250 · Beverage revenue | €612.00 | |
| 2330 · VAT (10%) payable | €185.20 | |
| Totals | €2,037.20 | €2,037.20 |
| Account | Debit | Credit |
|---|---|---|
| 5210 · Laundry & linen | €380.00 | |
| 1410 · Recoverable VAT | €38.00 | |
| 2100 · Accounts payable | €418.00 | |
| Totals | €418.00 | €418.00 |
Reconciliation
Pay-ins from Stripe, Adyen, OTAs and direct deposits matched to the corresponding folio activity. Variances surface with full evidence attached.
How reconciliation works
Reporting
Period locks, accruals, deferrals and roll-forwards, all built around hospitality’s real chart of accounts. Your finance team starts the month already balanced.
Occupancy
87%
+4.2 pts
ADR
€212
+€18 wow
RevPAR
€185
+€22 wow
Bookings
11
today
Pace vs. last year
These are the workflows where a generic accounting tool fails hotels. Prostay is built for them.
Independent hotels
Daily auto-posting and bank reconciliation mean the controller arrives at month-end with most of the work already done.
Multi-property groups
Standardised chart of accounts and cost centres across properties; consolidated reporting and inter-company entries handled natively.
Owner-operated
A clean one-pager arrives every morning with revenue, ADR, occupancy and bank position vs. forecast.
Connects to your GL, your processors, and the operational systems Prostay sits next to.
Pricing
Hotel Accounting is included in the platform plan. Per-property reporting, per-entity ledgers and consolidations come standard.
Send us your COA and a sample month of folio activity. We’ll model the auto-posting and bank reconciliation in a sandbox before the call.